Seasons Homeowners Association

 Records Retention Schedule

 

Revised February 2015

 

Category Retention period Item
Ballots One year Written Ballots
Contracts 7 years after expiration Agreements with other entities
Financial records 7 years

Audit report

Bank statements

Check duplicate copies

Corporation renewals

Insurance policy and claims

Receipts

Stormwater inspection reports

Taxes

Treasurer reports

General Correspondence 7 years

Emails that require action by the Board

Letters of resignation

Letters to and from the Board

Mailbox issues

Title transfer notice

Governing Permanent

ACC Guidelines

By-Laws

Covenants and amendments

Electronic consent form*

Fine schedule

Litigation files 7 years after closure

Fine correspondence

Legal filings and issues

Unpaid fines

Minutes Permanent Minutes
Newsletters 7 years Newsletters
Owner architectural submittals 7 years RPA’s
Any item not on the list is kept at the discretion of the Board